If your mailbox exceeds one or more size limits set by the administrator, emails cannot be sent or received. In this case, you have to increase Outlook mailbox size limit or erase the mailbox. To ease Outlook mailbox, you can see how to delete emails in Outlook. In this article, we aim to show you how to view and increase Outlook mailbox size limit.

• How To Limit The Amount Of Email Downloaded On Mail For Macs
• How To Limit The Amount Of Email Downloaded On Mail For Mac
• How To Limit The Amount Of Email Downloaded On Mail For Mac Os

View Mailbox Size Limit in Outlook 2007/2010/2013/2016

Step 1: Open Mailbox Cleanup window.

The Gmail API has a hard file sharing limit of 35 MB for your email message.Therefore, in terms of using GMass and most other Gmail API based mail drop apps, your complete Gmail mail message, when encoded into MIME format, cannot exceed 35 MB.That equates to roughly 17-18 MB of added files such as an inline image or any additional documents. Don’t store your email drafts on the server! Changing this to save drafts on your Mac and then restarting Mail fixed the problem for me. Go to Mail App Preferences Accounts Mailbox Behaviours and change the Drafts Mailbox to On My Mac; Delete all of your email accounts from Apple Mail and then reinstall them manually one-by-one. Mail.app will download all your emails available on the server. The workaround is to make the change on the server. You mention that you have Gmail, therefore you can go to Gmail's IMAP settings and restrict the amount of emails available (for example, the most recent 1000). Learn about email storage limits in Xfinity Connect.

In Outlook 2007: Click on Tools from the Menu Bar and select Mailbox Cleanup in the drop-down.

In Outlook 2010/2013/2016: click on File, go to Mailbox Cleanup section and tap on the down arrow next to it.

Step 2: In the Mailbox Cleanup window, click on View Mailbox Size. When the Folder Size window popups, you can view mailbox size limit in Outlook.

Increase Mailbox Size Limit in Outlook 2007/2010/2013/2016

You can increase mailbox size limit in Outlook by change settings in Registry Editor.

Step 1: Press Windows + R key to invoke Run dialog box. Input regedit and Enter to open Registry Editor.

Step 2: In the left pane, expand My Computer. Navigate to the following directory.

For Outlook 2007: HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice12.0OutlookPST

For Outlook 2010: HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice14.0OutlookPST

For Outlook 2013: HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice15.0OutlookPST

For Outlook 2016: HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice16.0OutlookPST

Note: If you cannot find any folders above, right-click to create a new key and rename it.

Step 3: Find out four DWORD in the right filed as below:

• MaxFileSize

• WarnFileSize
• MaxLargeFileSize
• WarnLargeFileSize

Step 4: Right-click on each item above and select Modify.

Step 5: When the Edit DWORD (32-bit) Value window, input the value in the box under Value Data. Once you do not see any item on the list, go to the steps in the following.

Note: The conversion between units list here:

1GB=1*1024*1024*1024byte; 1MB=1*1024*1024byte; 1KB=1*1024byte.

Step 6: Right-click to create NewDWORD (32-bit) Value. Rename it as we have mentioned in Step 3. Repeat the Step 4 to Step 5. Close Registry Editor and launch your Outlook to check the changes affect or not.

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Been searching the best way to download Office 365 emails lately? Here is all you need! Get the explicit solutions to save all your Office 365 online mailbox data to local storage with methods that are mentioned here.

“My organisation has provided me with an Office 365 account for email purposes. I am leaving from here very soon, but I would like to download my emails to my PC. I don’t find any way to do this distinctly. How do I download all emails from Office 365 that I can load into another email client?”

Since Office 365 is a cloud-based Suite, we somehow need to have a backup or simply export the data to on-premises. Microsoft doesn’t provide a direct method through which you can download the mailbox data to your local storage, however you can adapt a couple of approaches which we are going to discuss below.

Also Read :How to Backup Office 365 Essentials Account – Complete Guide

How to Download Office 365 Emails – 3 Best Ways

These are the best 3 approaches I believe, user must opt to if wondering how do I download all emails from Office 365 mailbox.

Techniques to Download Office 365 Email:

1. Configuration of O365 account with Outlook desktop
2. Automated Direct Method to Save Emails of O365 webmail
3. Save Outlook Web App Email Files as HTML / PDF

Let’s understand each method in detail.

Method #1 – Configure Office 365 with Outlook Desktop Application

Prerequisite: For this approach, you need to have installed any desktop version of Outlook on your system.

1. Go to your system’s Control Panel and choose Mail
2. Click on Add option on the Mail window
3. Now in the opened dialog box choose Manual setup or additional server types >> hit Next
4. Here choose “Office 365”, followed by entering your Office 365 logincredentials >> click Next
5. Your Office 365 account will be verified in a while and then you will see Autodiscover.xml login window where you need to enter O365 login details >> hit Next
6. If everything goes right, you will receive a notification window with Congratulation messages

You have to open your Outlook account and check all your Office 365 emails.

Now that you have configured Office 365 account with Outlook desktop version, it’s time to download Office 365 emails to desktop. Follow the below steps:

• Open Outlook >> go to File option >> click on Import & Export
• Under Import & export wizard choose Export to a File
• Choose Outlook data file option to migrate emails to PST file.
• Mark check the checkbox to include Subfolders >> click Finish.

Method #2 – Direct Solution to Download All Office 365 Emails (Experts Suggested)

How To Limit The Amount Of Email Downloaded On Mail For Macs

The automated tool named as SysTools Office 365 Email Backup and Restore is a smart choice to quickly download Office 365 mailbox data into PST and EML formats securely. Built with advanced algorithms, the backup utility provides multiple features along with backing up the huge Office 365 data in one shot.

You got to export Office 365 shared mailbox data as well. With the Restore option, you can restore a PST file from your local storage to Office 365 cloud mailbox.

You can download the free version of the tool here and then follow the below steps:

1. Download and Install O365 Backup tool
2. Login as either Office 365 administrator or Single User
3. Select the Office 365 Backup option to download mail >> click Next
4. Browse a location for data to be saved >> click Export
5. Choose file type & other settings like Date filter or Naming convention if required >> hit Start to save O365 mail.

How To Limit The Amount Of Email Downloaded On Mail For Mac

Method #3 – Save Email Files As HTML or PDF

This method is really simple and can be applied to download Office 365 email files one by one. But it becomes a daunting process when applied to save a lot number of email messages. Follow the below steps:

As HTML-

• Go to Mail view >> Open the inbox folder containing required emails.
• Go to File option >> click Save As >> provide a location path to the emails on your local storage.
• Now select the file format HTML from the Save As drop down menu >> hit Save.

As PDF-

Since PDF is not a default file format supported by Microsoft, we can’t directly save emails in PDF extension. For that, we will have to choose the html format first and then follow the below steps:

• First of all, follow the above steps performed for HTML.
• In Outlook, navigate to File >> choose Open >> browse the HTML file created initially.
• Navigate to File >> hit Save As >> choose PDF format from the drop down menu >> Tap Save

Wrapping Up

Users can opt for any of the above-described methods on how to download Office 365 emails. The configuration method would be lengthy and time-consuming, and if the data is huge, Outlook freezes. The software is an instant way to download all emails from Office 365 Outlook to the desktop in a short time span. So make a choice according to your convenience.

Frequently Asked Queries

How To Limit The Amount Of Email Downloaded On Mail For Mac Os

No, PDF is not a default file format supported by Microsoft. Hence to save Office 366 emails as PDF first you need to convert your data into HTML and then into PDF file.

Yes, if your system is installed with MS Outlook then you can access your Office 365 emails within it. Only you need to do is configure your account in Outlook application with Office 365 credentials. This will also help you to save your emails in the local system.

Follow the steps to download your O365 data in HTML format:
1) Go to the Mail View.
2) Open the mailbox which you want to save.
3) Select Save As from File option and provide the destination file location.
4) Select the file format as HTML from the drop down menu & save.

Yes with the help of Office 356 backup and restore automated solution you can save your data selectively. It provides the date filter option which allows you to save the data between the particular date.

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